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Team management

This guide explains how to manage team members in your Kapa account, including adding new users, assigning roles, and removing users.

Managing your team​

Use the team page on the Kapa platform to manage all users in your Kapa team. To access the team page:

  1. Open the Kapa platform
  2. Click your user avatar to open the profile menu.
  3. Select Team Members from the dropdown.

Team Members option in the profile menu

Add a new user​

  1. Go to the team page on the Kapa platform
  2. Click the Invite button to open the new user dialog
  3. Enter the email address of the user you want to add
  4. Select the appropriate role for the user (Owner or Member)
  5. Click Send invite to invite the user

The system sends an email invitation to the specified address. The user must accept the invite by following the link in the email to join your Kapa team.

For organizations that have enabled Google authentication with domain-based account creation, users with email addresses from your domain can also create accounts directly through the Google sign-in option without requiring an invitation.

Change user roles​

To change a user's role within the team:

  1. Go to the team page on the Kapa platform
  2. Locate the user in the list
  3. Use the role dropdown to select either Owner or Member

Note that changing roles affects global team permissions but not project-specific permissions. See role-based permissions for more details.

Delete a user​

To remove a user from your team:

  1. Go to the team page on the Kapa platform
  2. Locate the user in the list
  3. Click the Delete button
  4. Confirm the deletion when prompted

When you delete a user, they immediately lose access to all projects in your team.